Purchasing and Travel Systems

Workday

Workday manages the financial needs of the university including procurement and expense.

Procurement
From the Workday Menu you can access Requisitions to request purchases of both catalog and non-catalog goods or services.

The link to access Workday can be found in myBYU by searching "Workday" or a link will appear under your "Employment" section if you've added Workday as a favorite.

A BYU Workday Purchasing training is available through Workday Learning.

Expense
From the Workday Menu you can access the Expenses Hub to seek travel approval and file expense reports.

• Spend Authorizations are used to request travel for overnight trips or trips that require commercial transportation. Spend Authorizations may be used by some campus units to authorize non-travel expenses as needed.
• Expense Reports are used to report travel expenses associated with a spend authorization, reconciling university credit card transactions, and initiating employee reimbursements.

Additionally designated employees with the security role Expense Data Entry Specialists for Non-Workers initiate spend authorizations and expense report for university guests (called external committee members in Workday). They also initiate expense reports for students.

A BYU Workday Expense Management training module is available through Workday Learning.

Simply Travel

Simply Travel is a self booking travel system meant to be used for simple, domestic trips as well as personal travel. Simply Travel allows you to book your own travel, hotel, and cars online without having to go through a travel agent.

A Simply Travel training is available through Workday Learning.