Purchasing and Travel Systems

Fast Track

Fast Track no longer exists. Please use Workday for all transactions you would have used Fast Track for in the past.

Workday

Workday is used for purchasing goods or services. It can be used for both catalog and non-catalog purchases, software, etc.

The link to access Workday can be found in myBYU by searching "Workday" or a link will appear under your "Employment" section if you've added Workday as a favorite.

Workday Expense

Workday Expense is used for the following business processes that are initiated by the employee or a delegate the employee designates.

• Spend Authorizations are used to request travel for overnight trips or trips that require commercial transportation. Spend Authorizations may be used by some campus units to authorize non-travel expenses as needed.
• Expense Reports are used to report travel expenses associated with a spend authorization, reconciling university credit card transactions, and initiating employee reimbursements.

Additionally designated employees with the security role Expense Data Entry Specialists for Non-Workers initiate spend authorizations and expense report for university guests (called external committee members in Workday). They also initiate expense reports for students.

Workday Expense training is offered through Workday Learning, Job Aids, and Knowledge Base Articles.

Simply Travel

Simply Travel is meant to be used for simple, domestic trips as well as personal travel. Simply Travel allows you to book your own travel, hotel, and cars online without having to go through a travel agent.

Simply Travel training is located on Training LMS under the Work menu of myBYU.