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Purchasing and Travel

Systems & Training

Workday

Workday manages the financial needs of the university including procurement and expense.

Procurement
Procurement processes in Workday streamline the way you request, manage, and track purchases for your department. University employees create requisitions of goods and services through both catalog and non-catalog orders. University buyers source requisitions and create purchase orders to procure the goods and services.

Training Resources:
BYU Workday Purchasing

Expense
Expense processes in Workday manages your travel planning, reporting and approval. It is also used to report and approve university credit card transactions.

  • Spend Authorizations are used to request travel for overnight trips or trips that require commercial transportation. Spend Authorizations may be used by some campus units to authorize non-travel expenses as needed.
  • Expense Reports are used to report travel expenses associated with a spend authorization, reconciling university credit card transactions, and initiating employee reimbursements.
  • Non Worker (guest & student) spend authorizations and expense reports are completed by designated employees with the security role Expense Data Entry Specialists for Non-Workers.

Training Resources:
BYU Workday Expense
Basic Cardholder Training

Simply Travel

Simply Travel is a self booking travel system meant to be used for simple, domestic trips as well as personal travel. Simply Travel allows you to book your own travel, hotel, and cars online without having to go through a travel agent.

Training Resources:
Simply Travel

Additional Workday help, job aids, videos, and resources are available at workday.byu.edu

Updated June 12, 2026