Travel Guide
This guide provides an overview of the travel process from travel planning to expense reporting.
Travel Planning
- Determine your travel budget with your sponsoring campus unit.
- Complete a Spend Authorization in Workday and obtain all required approvals.
- Book your travel through the BYU Travel Office or Simply Travel (available for domestic travel only).
- If traveling internationally:
- Ensure your passport is valid for at least six months beyond your return date.
- Verify visa requirements for your destination country.
- Make copies of your passport and visa, and keep them separate from the originals in case they are lost or stolen.
- Notify your credit card provider(s) of your international travel dates to help prevent fraud alerts.
- Check in for domestic flights 24 hours before departure.
- Plan to arrive at the airport:
- At least 2 hours before departure for domestic flights.
- At least 3 hours before departure for international flights.
- Ensure each checked bag weighs 50 pounds or less.
While Traveling
- Use your travel card, corporate card, or approved cash advance to pay for all business-related expenses.
- Save or scan receipts for all purchases over $50.
- Keep cash to a minimum when traveling internationally, and store valuables securely in a hotel safe whenever possible.
- Carry a small amount of emergency cash in a secure location.
- Take time to experience the local culture and cuisine.
- Most importantly, have a safe and enjoyable trip!
Expense Reporting
- Complete an Expense Report in Workday to reconcile all travel-related expenses within 30 days of returning from your trip.
- Include receipts for all purchases over $50.
- Reach out to finance operations specialists in your area for assistance.
Updated: October 27, 2026