Rental Cars

Rental Cars

The university reimburses the cost of a mid-size rented automobile. In exceptional cases, the university will reimburse for the use of larger vehicles (several travelers in one vehicle, equipment transported, etc.). Fifteen-passenger or larger vans may not be rented or used. Rental vehicles should not be used if reasonable, less expensive public or commercial (including ride-sharing) transportation is available.

Rental vehicles must be booked through Purchasing and Travel, using the university’s rental car contracts. When using university rental vehicle contracts domestically, personnel should decline additional insurance coverage. If travelers, in a rare circumstance, must rent a vehicle domestically without using a university contract, they must purchase all available insurance. All available insurance must be purchased for international vehicle rentals. Travelers should refuel rental cars before returning them.

The university's primary car rental suppliers are National, Hertz and Enterprise. Use of these companies’ contracts results in discounts off normal rates, complete insurance coverage, lower age requirements, and good vehicle availability both on and off airports nationwide.

Travelers should rent mid-size vehicles. In exceptional cases, the university will reimburse the use of larger vehicles (for example, several travelers in one vehicle, equipment transported, etc.). Travelers should refuel the rental car before returning it to avoid the high cost of gasoline at the rental agency.

When traveling internationally, travelers should purchase all available insurance. International travelers can seek reimbursement for additional insurance purchased. When traveling domestically and renting with Enterprise, National, or Hertz, travelers should decline any additional insurance coverage that desk agents may offer. Domestic travelers will not receive reimbursement for additional insurance coverage purchased. The university's corporate insurance policy combined with vendor car rental contract terms and conditions covers domestic insurance for travelers. In case of an accident, contact the car rental agency and University Risk Management at 801-422-4468.

National & Enterprise

BYU has signed an agreement with National/Enterprise Car Rental as a primary car rental partner. All domestic National/Enterprise business rentals include full Loss, Damage Waivers (LDW) and Liability Insurance of $100,000 each person, $300,000 each accident and $100,000 for property damage. All additional insurance should be accepted for international travel.

National/Enterprise will not assess an additional charge when a BYU renter or additional authorized driver is between the ages of 21 and 24.

To take full advantage of our agreement with National/Enterprise you may want to join their Emerald Club. Members receive exclusive benefits, privileges, and priority service that make renting faster and easier, and traveling more enjoyable. Click here to enroll in the Emerald Club.

Hertz

BYU has signed an agreement with Hertz Car Rental as a secondary car rental partner. All domestic Hertz business rentals include full Loss, Damage Waivers (LDW) and Liability Insurance of $100,000 each person, $300,000 each accident and $50,000 for property damage. All additional insurance should be accepted for international travel. Click here to sign up for Hertz Gold Plus Rewards.

Please contact Travel Services at 422-3872 if you have any questions.

Attached Documents:
Emerald Club Tiers and Benefits.pdf