Rental Cars

The university reimburses the cost of a mid-size rented automobile. Based on specific needs, the university may reimburse for the use of larger vehicles (several travelers in one vehicle, equipment transported, etc.). Fifteen-passenger or larger vans may not be rented or used. Rental vehicles should not be used if reasonable, less expensive public or commercial (including ride-sharing) transportation is available.

Rental vehicles must be booked through Purchasing and Travel, using the university’s rental car contracts. When using university rental vehicle contracts domestically, Loss Damage Waiver (LDW) is included. If travelers, in a rare circumstance, must rent a vehicle domestically without using a university contract, they must consult with BYU Travel and purchase all available insurance. All available insurance must be purchased for international vehicle rentals. Travelers should refuel rental cars before returning them.

Loyalty Programs

The university's primary car rental suppliers are National, Enterprise and Hertz. Use of these companies’ contracts results in discounts off normal rates, complete insurance coverage, lower age requirements, and good vehicle availability both on and off airports nationwide.

To take full advantage of our agreements with National/Enterprise and Hertz you may want to join their loyalty programs. Members receive exclusive benefits, privileges, and priority service that make renting faster and easier, and traveling more enjoyable.

Click here to enroll in the Emerald Club.
Click here to sign up for Hertz Gold Plus Rewards.

Please contact Travel Services at 422-3872 if you have any questions.