Payment Options for Goods & Services
| Payment Options | If purchase is over $3,500 | If purchase is less than or = $3,500 |
|---|---|---|
| Workday Requisition: Catalog Items | Use catalog items as the primary purchasing method. They provide university contract pricing. | |
| Workday Requisition: Request Non-Catalog Items | Use Workday Requisitions for goods or services not available in supplier catalogs. Do not negotiate directly with suppliers before submitting requisitions. | Use Workday Requisitions for suppliers who do not accept credit cards, purchasing hazardous materials, or for independent contractors. |
| Workday Expense (Purchasing or Corporate Card) | Not permitted. Create a Workday requisition instead. | Use to pay suppliers that accept credit cards. Do not use for gift cards, hazardous materials, or independent contractors. |
| Workday Expense (Travel or Corporate Card) | Use only for group travel when an authorized higher credit limit is in place. Contact the Travel Office to request a limit increase. | Use for supplier payments while in travel status, conference registration, or hosted meals. |
| Workday Expense (BYU Department Card) | Use with on-campus suppliers, such as the BYU Store or Dining Services. Contact the ID center (idcenter@byu.edu) to request a limit increase. | Use with on-campus suppliers, such as the BYU Store or Dining Services. |
| Workday Expense (Employee Reimbursement) | Not permitted. Instruct the employee not to make the purchase and create a Workday requisition instead. | Use only for urgent, non-travel purchases when other payment options are unavailable. Reimbursements over $50 may be reported on the compliance report if the employee does not explain why a university card was not used. |
| Workday Miscellaneous Payments | Use Miscellaneous Payments for payments on these spend categories:
| |
Last updated: October 27, 2026