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PRE-TRAVEL
- Determine a budget for your trip with your sponsoring campus unit.
- Complete a Spend Authorization in Workday and obtain department approval.
- Call the BYU Travel Office or use Simply Travel (domestic only) to book your travel!
- If traveling internationally, make sure your passport does not expire within 6 months of the return
- Verify your countries visa requirements
- Make copies of your passport and visa to carry separately in case of loss or damage
- Check-in to your domestic flight 24 hours before departure
- Arrive at the airport at least 2 hours before your plane departs.
- For international flights, arrive more than 2 hours before departure.
- Make sure bags are less than 50 lbs.
- Notify credit card providers of your dates of travel internationally.
DURING TRAVEL
- While you travel, you will use a travel card, corporate card, or cash advance to pay for all business-related travel expenses.
- Be sure to save or scan receipts for all purchases made that exceed $50.
- Try the local food.
- In international countries, travel with as little cash as possible and always lock valuables in a safe.
- Have emergency cash.
- Relax and enjoy it!
POST-TRAVEL
- After traveling, you will complete an expense report in Workday to reconcile all the transactions made on your trip. You will need to include receipts for all purchases over $50.
