Mileage and Per Diem

Mileage Rates

Meal Per Diem Table

Per Diem Table effective 10/01/24-09/30/25

Per Diem Table effective 10/01/25-09/30/26

Travelers on approved university business who are away from home for at least 12 hours are eligible for a meal per diem allowance. The university follows federal per diem rates as a guideline.

Per diem is a fixed, all-inclusive allowance for meals and incidental expenses, governed by current tax regulations. Travelers must choose either the per diem or actual expense reimbursement method for a given trip—mixing the two is not permitted.

When claiming per diem, no additional reimbursement will be provided for separate meal charges, tips, porter or baggage services, in-room entertainment, laundry, or transportation between lodging and dining locations.

Per diem is applied according to meal period breakdown as follows:

(NOTE: The period of time from 12:01 a.m. to 6:00 a.m. may be used to extend either the breakfast or dinner meal period as needed.)

When a meal is provided to a traveler—such as through a conference, hotel breakfast, or hosted event—that meal must be excluded from the per diem claimed on the expense report.

Per diem rates are based on the destination city and county. If the city is not listed in the Per Diem Table, check whether the county is included. If necessary, use the National Association of Counties Website to to identify the county. If neither the city nor county is listed, use the “All Other” rate for the state, which reflects the lowest per diem level.

Travel to foreign countries, Alaska, and Hawaii is subject to the highest per diem rates.