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Payment Options for Goods & Services

Payment OptionsIf purchase is over $3,500If purchase is less than or = $3,500
Workday Requisition: Connect to Supplier WebsiteGoods & services found in supplier website connections in Workday requisitions provide university contract pricing and should be used as primary method of purchasing these goods & services.
Workday Requisition: Request Non-Catalog Items
Goods & services not found in supplier website connections.*Use Purchasing or Corporate card unless help from Purchasing office is needed to source the supplier, good or service.
Workday Expense (Purchasing or Corporate Card)Not permittedPayment to suppliers (not individuals) that accept credit cards.**
Workday Expense (BYU Department Card)Used with on campus suppliers (for example BYU Store, Dining Services, etc.) if approved with higher spend limit.Used with on campus suppliers (for example BYU Store, Dining Services, etc.)
Workday Expense (Employee Reimbursement)Not permittedUsed only if the need to purchase is urgent and other payment options were not available. Reimbursements over $50 w/out explaining why a university card was not used are reported on the compliance report.

*Do not negotiate directly with suppliers in advance of submitting a requisition.

**Purchasing or Corporate cards should not be used to purchase gift cards; hazardous materials; independent contractors; or foreign software, copyrights, licenses, subscriptions or royalties.

Note: Workday Expense is not to be used for issuing refunds to customers. Refunds should be processed through the original point of sale system.

Last updated: 12/23/2024