Payment Options for Goods & Services
Payment Options | If purchase is over $3,500 | If purchase is less than or = $3,500 |
---|---|---|
Workday Requisition: Connect to Supplier Website | Goods & services found in supplier website connections in Workday requisitions provide university contract pricing and should be used as primary method of purchasing these goods & services. | |
Workday Requisition: Request Non-Catalog Items | Goods & services not found in supplier website connections.* | Use Purchasing or Corporate card unless help from Purchasing office is needed to source the supplier, good or service. |
Workday Expense (Purchasing or Corporate Card) | Not permitted | Payment to suppliers (not individuals) that accept credit cards.** |
Workday Expense (BYU Department Card) | Used with on campus suppliers (for example BYU Store, Dining Services, etc.) if approved with higher spend limit. | Used with on campus suppliers (for example BYU Store, Dining Services, etc.) |
Workday Expense (Employee Reimbursement) | Not permitted | Used only if the need to purchase is urgent and other payment options were not available. Reimbursements over $50 w/out explaining why a university card was not used are reported on the compliance report. |
*Do not negotiate directly with suppliers in advance of submitting a requisition.
**Purchasing or Corporate cards should not be used to purchase gift cards; hazardous materials; independent contractors; or foreign software, copyrights, licenses, subscriptions or royalties.
Note: Workday Expense is not to be used for issuing refunds to customers. Refunds should be processed through the original point of sale system.
Last updated: 12/23/2024